FILE CUSTODIAN

 

Revised 1/01

The official records and files of the Society shall be kept by a file custodian appointed by the President with the approval of the Board of Directors.  The original articles of incorporation shall remain with the Society files.

The files shall be accessible to Society members provided they give at least two days notice of their intent to view the files and they present valid membership credentials.

DUTIES:
1. Collect and file all documents, past and present, pertaining to the Society, such as photographs, board meeting minutes, meeting programs, individual reports, etc.
2. Extract information from the files for the President or other authorized individuals, when needed.
3. Send a report of activities to the President at least one month prior to the Board of Directors meetings.