President

reviewed 6/88,1/91; revised 4/92, 9/03, 5/05

BY LAWS AND SOCIETY REGULATIONS:

The President shall be the Chief Executive of this Society and shall preside at all meetings of the Board of Directors and at the House of Delegates; shall be an ex-officio member of all committees except nominations and elections committee; shall appoint all appointive committees, and with the approval of the Board of Directors, shall appoint such ad hoc committees as are needed.

The term of office for President of this Society shall be for one year. A vacancy in the office of President shall be filled by the President-elect. In the event of simultaneous removal of the president and president-elect the Immediate Past President shall become president.

DUTIES:
1. Serve on Regional Council and the President's Council of ASCLS.

2. Appoint appointive committees:
    A. Education*, Continuing Education Assistanceship*, and Finance
            3 active or associate members, 3 year term, one new member annually, the chair appointed by the President.
            Associate members cannot chair the committees.
               *(The areas of activities of these committees could be placed as subcommittees, with each member responsible for a
            different area. These people would work closely with the corresponding district society committee members and with
            the regional coordinators (when applicable for better communication, etc.)
    B. Awards Committee
            3 active or Emeritus members and 2 other persons engaged in health care or health education, one of whom may be a
            pathologist. Members shall represent at least 3 different district societies, health care or health education
            members shall be appointed from areas not represented by other members of the committee. The same people may
            serve for an extended period of time if they agree to serve each year, and the entire committee functions as a unit. The
            chair is appointed by the president.
    C. Planning and Scope Committee
            3 active members, 3 year term, one new member annually; members cannot be reappointed, chair selected by
            committee members. At least 1 member of the Committee shall be a Past President of ASCLS-PA or ASCLS or a former
            ASCLS board member.
    D. Credentials Committee
            Number necessary to complete committee assignment; appointed yearly, chair appointed by the president.
    E. Membership Development Committee
            President appoints chair of the committee to work with district society. Appointees to serve a 3 year term, and may
            be reappointed. Total Committee has 9 members.
    F. Such ad hoc committees as desired by the House of Delegates or Board of Directors.

3. Approve leaders of subcommittees appointed by committee chairs.

4. Appoint outgoing committee members as advisors for the following year.

5. Appoint a member of the Board of Directors as a liaison to each committee to give direction and to assure completion of committee assignments.

6. Appoint chair of the Bylaws committee from elected members with the approval of the Board of Directors.

7. Appoint editor-in chief of the official publication and three associate editors (Immediate Past President, President-Elect, and Board Liaison for Publications) with the approval of the ASCLS-PA Board of Directors.

8. Appoint an auditing committee form the active members to audit the treasurer's books if the books are not audited by a CPA.

9. Appoint a successor to the elected members of the Board of Directors in the event of a vacancy. This person to serve until the next annual meeting.

10. Appoint a Past President to fill a vacancy in the position of Immediate Past President on the Board of Directors, if necessary.

11. Designate delegates and alternates to the ASCLS House of Delegates from lists of elected/selected delegates sent by district societies.
        A. Chair the state delegation at the ASCLS annual meeting.
        B. Assign members to the various business and related meetings, to report at the state caucus at the ASCLS annual
            meeting.

12. Request district society presidents to report on their yearly activities at the annual meeting.

13. Send copies of all correspondence to the President-Elect, Immediate Past President and to the Region II Director as (deemed necessary).

14. May authorize interim meetings of the Board of Directors, special scientific or business meetings, as the best interests or conduct of the affairs of this Society may render necessary or appropriate.

15. Appraise the Board of Directors, District Societies, and Committee Chairs of matters relating to their functions and duties.

16. Prepare editorials or other items for publication in the official publication or disseminate information to the membership through other appropriate media.

17. Prepare an agenda for all meetings.

18. See that the agenda is published prior to the House of Delegates. (If changes or corrections are deemed necessary, consult with the Board of Directors.)

19. Review Rules of Order.

20. Induct newly elected officers and Board members at the annual meeting, if possible.

21. Consult District Society Presidents for names of persons elected to ASCLS-PA nominations and elections committee. Appoint a chair from these members early, so committee can start functions by December.

22. Appoint a successor to the elected members of the ByLaws committee in the event of a vacancy on that committee. This person to serve until the next annual meeting.

23. If possible, meet with the General chair and committees of the annual meeting prior to the annual meeting. Advise and/or consult with the General chair on overall arrangements.

24. Empowered to act to complete a District Society Delegation to the ASCLS-PA House of Delegates with properly certified members of that society in the absence of both the chair and co-chair of the delegation, if so requested by the active members of that society.

25. Be prepared to visit and speak to district societies upon their invitation during the year of incumbency.

26. Be cost conscious; whenever possible, donate whatever you can afford travel, phone, etc.

27. Shall submit to the Executive Office of the ASCLS the names and pertinent information of the officers elected or committee chairman appointed to positions within 30 days after the fact; shall submit to the Executive Office of the ASCLS, the names and addresses of the President, President-elect, delegates and alternates representing this Society at the meeting of the house of that Society according to the instructions received from the ASCLS.

Board/House of Delegates Meeting Agenda (example)

A. Call to order

B. Introduction

C. Ascertain Quorum (Roll call or Credentials Committee)

D. Rules of Order

E. Report of Secretary

F. Report of Officers

G. Report of Committees:

Board
Standing
Administrative
Ad hoc (special)

H. Report of Publications

I. Unfinished Business

J. New Business

K. Adjournment

ASCLS-PA Calendar template: fill in each month's specific dates for the current year


Event	Deadline	Responsibility
Committee Appointments	July	ASCLS-PA President
Committee Reports to ASCLS-PA President	August	ASCLS-PA Committee Chairs, Officers
ASCLS-PA Summer Board Meeting	August	All
Deadline for Newsletter Articles	September	All
Committee Reports to ASCLS-PA President	September	ASCLS-PA Committee Chairs, Officers
State Report to Region 2 Director	September	President
ASCLS-PA Fall Board Meeting	October	All
Committee Reports to ASCLS-PA President	November	Committee chairs, officers
Region 2 Council Meeting	November	All
Deadline for Newsletter Articles	November	All
Deadline for Newsletter Articles (Including Bylaws Changes for House of Delegates)	January	All
ASCLS Elected Positions Nominations	January 15	All
ASCLS Committees Nominations	January	All
ASCLS-PA Awards Nominations	February 1	All
Committee Reports to ASCLS-PA President	February	All
ASCLS-PA Winter board meeting	February	All
ASCLS Awards Nominations	February 15	All
State Report to Region 2 Director	February	President
State Omicron Sigma Nominations to ASCLS	March 1	President
Deadline for Newsletter articles	March	All
ASCLS Interim Board Meeting	March	All
ASCLS Legislative Day	March	All
Send names of PI Alpha, Omicron Sigma & Corporate Award Winners to ASCLS-PA Annual Meeting Chair	March	President
Region 2 Council Meeting	March	All
Determine number of Chapter Delegates to ASCLS-PA House of Delegates	30 days prior to ASCLS-PA House of Delegates	Membership Chair
Submit List of Chapter Delegates	15 days prior to the ASCLS-PA House of Delegates	Chapter Presidents
Committee Reports to ASCLS-PA President	March/April	ASCLS-PA Committee Chairs, Officers
Submit Name to ASCLS-PA President if interested in being a Delegate to the ASCLS House of Delegates	April 1	All
National Medical Laboratory Week	last full week in April	All
ASCLS-PA Annual Spring Meeting	April/May	All
ASCLS-PA Board/House of Delegates	April/May	All
Deadline for Newsletter Articles	May	All
ASCLS Key to the Future Deadline	May 15	President
State Leadership Directory to ASCLS Office	May 31	President Elect
Verify number of ASCLS-PA delegates needed for ASCLS House of Delegates	May 31	Membership Chair
Year End State Report to Region 2 Director and Year End State Report to ASCLS House of Delegates	June	President
Region 2 Council Meeting	June (optional)	All
CMN Fund Raising to ASCLS	June	President
Submit ASCLS-PA Delegates to ASCLS Credentials Chair	June	President
ASCLS Annual Meeting	July	All