Revised 1/01

BYLAWS AND SOCIETY REGULATIONS:
There shall be an official publication of this Society which shall be available to each member.  This publication shall be known as “The Pennsylvania Newsletter”.  Other Society publications may be developed, subject to the approval of the Board of Directors.

The editor-in-chief shall be a member of this Society, well acquainted with the policies and functions of the Society, as well as qualified with the knowledge, skills, and experience required for publication of a scientific journal.  The editor may be an officer of this Society while serving his term as editor.

The editor-in-chief shall be appointed by the President and approved by the Board of Directors and shall serve at the pleasure of the Board of Directors.  The editor-in-chief’s staff will consist of three associate editors (Immediate Past President, President-elect and publications Board Liaison) and any other staff from the membership necessary to execute the publication.

DUTIES OF EDITOR-IN-CHIEF:
1. Print summaries of business of the Board of Directors meetings, Committee reports and summary of annual meeting in the official publication.
2. Publish:

A. An official list of candidates and their qualifications.
B. Any amendments to the bylaws or modifications of the Society regulations.

3. Publish bimonthly or as directed by the Board of Directors.
4. The official publication will be supported by advertisers and subsidized by the treasury, when necessary.  The editor, in consultation with the Finance Committee, shall prepare a budget for the publication.
5. Send a copy of each issue to the Region II Director, to the ASCLS Executive Office, to other State Publications Editors, State Presidents, allied health organizations and to all ASCLS-PA members.

DUTIES OF ASSOCIATE EDITORS:
1. Each of the associate editors will be responsible for obtaining articles from assigned committees (editor-in-chief will make assignments yearly).
2. Articles shall be submitted to the editor-in-chief on or before deadline dates of the publication.

 GUIDELINES FOR “THE PENNSYLVANIA NEWSLETTER”

CIRCULATION:

1. All ASCLS-PA members
2. Advertisers
3. ASLCS executive office
4. State publications editors
5. State Presidents
6. Other allied health organizations
Frequency: as published

FUNDING:

1. Should be supplemented through advertising.
2. Costs to ASCLS-PA should be budgeted or with the approval of the President.
3. Finances (advances, disbursements, receipts) should all be made by the ASCLS-PA Treasurer with the approval of the Finance Committee.
4. The fiscal year is to coincide with that  of ASCLS-PA.
5. All approved expenses related to “The Pennsylvania Newsletter” will be borne by ASCLS-PA to include:  supplies, telephone, postage, typesetting or composing, reproducing and printing, photography supplied (not equipment), mailing labels, and other appropriate approved expenses.  ASCLS-PA will not pay for time or services provided by members or other parties unless specifically approved by the President.

ADVERTISING:

1. All advertisers should be approved by the ASCLS-PA President and should represent reputable products or services pertinent to medical laboratories or the profession of clinical laboratory sciences.
2. All advertisers should pay the established rates.  Notification of events included in a routine calendar is not considered advertising.
3. Rates and fees will be established by the editor with the approval of the President.  Generally, changes in rates should be made effective January 1st to coincide with the fiscal year of the majority of advertisers.
4. No advertisement may be printed without the specific approval of the advertiser or their agent.
5. A copy of the issue, a copy of the advertiser’s authorization (or a notation of the authorization number) and an invoice is to be sent to the advertiser at the time of circulation.  The invoice is to include at least:  (a) the name of the publication, (b) the date, volume, number of the issue, (c) the name of the agency or advertiser, (d) the number of copies circulated, (e) the balance due, and (f) the party to whom the remittance should be addressed.
6. The editor (or a delegated assistant) will maintain a file of all advertisers for seven years and monitor the status of each account.

LIBRARY:

An extra copy of each issue is to be sent to the President for the files, to the File Custodian, and a copy should be retained in the editor’s file to be given to the succeeding editors.

CONTENTS:

Articles, photographs, or items for publication may be submitted from any source.  The nature of materials may be of general or specific interest to the membership.  Items which would be offensive to the membership or which promote standards, policies, or practices contrary to the position of ASCLS-PA should be excluded from the publication (unless they are intended to promote a healthy stimulation of thought).

The editor should exercise the privilege of correcting grammar, supplementing or deleting from the submitted text (but only with the author’s approval for items of a literary nature).